Enterprise Content Management Software

Unstructured information (including text, video, audio, email and reports from business applications) accounts for up to 80% of the total information of an organization.

On that basis, Enterprise Content Management Software or ECM is built with strategy, methods and tools to enable company to optimize the editing, acquisition, management, storage and distribution of unstructured information to users, business processes within the company or other applications.

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Benefits of Enterprise Content Management Software

Automate processes

  • Business processes such as approval, sending emails, and creating an electronic signature are automated in the system.

Manage information centrally

  • The information and documents of the business are managed securely by using technologies such as digitization, storage, security and scientific classification. On that basis, users are able to search, check and query information at will.

Save operating costs

  • The solution helps reduce the amount of paperwork and manual processing.
  • Increase work efficiency and optimize resources and budget.

Store data with high security

  • Data on the software is secured through authentication, multi-layer authorization and information verification systems to reduce errors, risks and document loss.

Prominent features of Enterprise Content Management Software

MANAGE PERSONAL AND BUSINESS DOCUMENTS

  • Manage personal files​: Upload/Move/Delete/Share files
  • Manage personal folders​: Create/Move/Delete/Share folders. ​
  • ​Share personal folders: Set up data-sharing permissions for individuals and units.

SEARCH INFORMATION WITH METADATA & TEXT CONTENT

The software uses natural language analysis algorithms to search for files or content related to keywords or queries on the metadata system and text content.

The system returns search results quickly and accurately.

VIEW & EDIT TEXT CONTENT DIRECTLY

The ECM software allows users to view, organize and manage documents throughout their life cycle – from creation to storage.

At the same time, users can also edit the content of documents directly on the system.

INTEGRATE ELECTRONIC SIGNATURE

The software integrates an electronic signature feature, allowing users to sign and send documents securely and quickly from any device with an internet connection.

In addition, the system also allows checking the status, reminders and signing history of documents.

MANAGE CONTENT VERSIONS

All documents with different versions are managed through the version management function.

The system can display the final version and version history. Thus, users are able to compare versions and recover previous ones.

MANAGE CONTENT SECURITY

The software has reliable and secure features such as:

  • Manage access permission to functions based on user roles
  • Manage access rights to documents based on data access configuration on each subsystem
  • Aggregate access rights on all applications in a single management interface
  • Encrypt data on server and transmission line

SYNC APPLICATION FOR PC

The software has the following features:

  • Automatically find and download personal documents from the system to the PC
  • Edit files from the PC
  • Automatically sync files/folders from PC to server
  • Display shared files/folders from other users
  • Automatically delete synced data in case the system administrator cuts access rights
  • Alert tasks that have a serious impact on users and administrators

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ENTERPRISE CONTENT MANAGEMENT SOFTWARE

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ENTERPRISE CONTENT MANAGEMENT SOFTWARE